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We are seeking a highly organized and detail-oriented Bookkeeper to assist the CFO in maintaining the integrity of the company’s financial processes, including Accounts Payable, Accounts Receivable, and payroll administration. This role also supports various HR functions such as benefits administration, compliance reporting, and employee support. The ideal candidate will possess a strong understanding of accounting principles, excellent communication skills, and the ability to manage multiple priorities efficiently.
Key Responsibilities
Accounting & Finance
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Assist the CFO in maintaining accuracy across all financial processes, including Accounts Payable, Accounts Receivable, and credit and collections.
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Prepare timely and accurate financial and operational reports for various partner companies.
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Manage full-cycle Accounts Payable and Accounts Receivable, including 3-way matching, invoice reconciliation, payment processing, and posting cash receipts (checks, wires, ACH, credit cards).
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Maintain and update customer and vendor accounts, files, and contact records.
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Follow up on vendor credits, customer short-pays, and collection issues in coordination with Sales and Customer Service teams.
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Analyze credit card clearing accounts and customer deposits to resolve discrepancies.
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Reconcile bank statements, general ledger accounts, and subsidiary ledgers monthly.
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Prepare and post general journal entries, accruals, and adjustments as needed.
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Support monthly close processes and assist in generating financial statements.
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Audit tariffs on container shipments and prepare supporting reports.
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Manage office supply inventory and coordinate purchase orders as needed.
Payroll & Human Resources
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Administer payroll processing accurately and timely.
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Assist employees with benefit plan questions and other HR-related inquiries.
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Coordinate HR processes with department VPs and managers, including temporary employee onboarding and documentation.
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Administer employee benefit programs, conduct enrollments, process changes, and assist with insurance claims and policy questions.
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Maintain compliance with state and federal employment laws and reporting requirements.
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Manage and track workers’ compensation claims, OSHA reporting, and workplace injury documentation.
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Coordinate employee evaluations, attendance tracking, and performance review processes.
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Ensure proper hiring documentation, background checks, and E-Verify completion.
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Prepare and submit annual reports such as salary/benefits booklets, OSHA Form 300, and union wage summaries (as applicable).
Qualifications
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Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
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3+ years of bookkeeping or accounting experience (manufacturing or multi-entity experience a plus).
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Proficient in accounting software (e.g., Sage MAS 200, QuickBooks, or similar) and Microsoft Excel.
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Strong understanding of GAAP, payroll processing, and HR compliance.
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Excellent attention to detail, organizational, and problem-solving skills.
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Ability to multitask and manage competing priorities in a fast-paced environment.
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Strong interpersonal skills and the ability to work collaboratively across departments.
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