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Key Responsibilities
Manage the full accounts receivable cycle, including invoice preparation, review, and submission to customers.
Prepare and process construction-related billings, including AIA billing forms, pay applications, and required lien waivers in accordance with contract terms.
Track outstanding receivables, follow up with customers regarding past-due balances, and perform collection activities in a professional and effective manner.
Maintain accurate customer accounts and ensure payments are properly applied and recorded in the accounting system.
Respond to customer inquiries related to invoices, billing discrepancies, and payment status.
Answer incoming phone calls, route inquiries appropriately, and provide general administrative support as needed.
Collaborate with internal teams to resolve billing issues and ensure compliance with contractual and documentation requirements.
Assist with other accounting or administrative duties as assigned.
Qualifications & Requirements
Prior experience in accounts receivable or accounts payable, preferably in a construction or project-based environment.
Working knowledge of AIA billing documents, lien waivers, and construction billing processes.
Experience using QuickBooks or similar accounting software.
Strong written and verbal communication skills, with the ability to interact professionally with customers and internal stakeholders.
High level of accuracy, organization, and attention to detail.
High school diploma or equivalent required; additional coursework in accounting or finance is a plus.
