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JOB DESCRIPTION
ADMINISTRATIVE / EXECUTIVE ASSISTANT: DETAILS
Title: Administrative / Executive Assistant
Location: Nashville TN (downtown)
Start Date: ASAP
Pay Rate: $27-35/hour
Type: Contract (6+ months)
Training: Yes, there will be training
Hours: Standard Business Hours | Monday-Friday | 40 hours
REQUIREMENTS: ADMINISTRATIVE / EXECUTIVE ASSISTANT
* Ideally 2+ years of recent admin assistant / executive assistant experience supporting 2 or more senior professionals
* Concur experience
* Strong Microsoft Office skills
* Easygoing, outgoing, and professional demeanor
* Effectively multi-tasks and prioritizes competing tasks and deadlines
* Experience with coordinating travel arrangements
RESPONSIBILITIES: ADMINISTRATIVE / EXECUTIVE ASSISTANT
* Managing calendar(s), including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants at different locations
* Answering calls and acting as a gatekeeper for senior professionals
* Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system
* Acting as the point of contact for any incoming guests and managing the reception area as needed
* Managing detailed corporate expenses including tracking receipts and reimbursements
* Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
* Assisting with a variety of bespoke projects, including planning internal/external dinners and social outings
* Maintaining and organizing office / pantry supplies, scheduling vendors for various planned work
* Liaising with building management, as well as facility and technology teams in NYC for potential in-office issues
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