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Our client, a well-established design firm located in Downtown Chicago, is seeking an Accounting Assistant to support a variety of accounting and administrative functions. The Accounting Assistant will support accounts payable, accounts receivable, billing, and general administrative tasks while working closely with internal teams, consultants, and clients.
Responsibilities
- Process AP vendor invoices and perform vendor statement reconciliations
- Resolve billing issues with consultants and vendors
- Issue monthly consultant billing authorizations and act as backup for work authorizations
- Collect, input, and maintain new vendor and firm information
- Distribute and process employee expense reports
- Prepare and submit client pay applications for approval
- Resolve client billing issues, including limited collections support
- Issue monthly financial and billing reports
- Assist with additional accounting and administrative duties as needed
Position Requirements
Education
- Associate’s degree or higher, or currently working toward a degree
- Accounting, AP, or AR coursework or background is a plus
Knowledge & Skills
- Strong computer proficiency, especially Excel
- Solid planning, organization, and problem-solving skills
- Strong interpersonal and communication abilities
- Ability to work independently and as part of a team
- High attention to detail with the ability to manage multiple tasks
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