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PROCUREMENT ADMINISTRATIVE ASSISTANT: DETAILS
Title: Procurement Administrative Assistant
Location: Franklin TN
Start Date: ASAP
Pay Rate: $23-28/hour (depending on experience)
Type: Contract to hire
Hours: Standard Business Hours | Monday-Friday | 40 hours
REQUIREMENTS: PROCUREMENT ADMINISTRATIVE ASSISTANT
* 4+ years as a administrative assistant
* Experience with procurement / processes
* Strong organizational and follow-up skills with the ability to manage multiple projects simultaneously
* Detail-oriented with strong financial and documentation accuracy
RESPONSIBILITIES: PROCUREMENT ADMINISTRATIVE ASSISTANT
* Provide procurement and project support for Capital FF&E initiatives, including purchasing, vendor coordination, order tracking, and project administration.
* Partner with Design & Construction, Finance, Accounts Payable, and suppliers to ensure timely procurement, delivery, and accurate documentation.
* Manage purchase requisitions and purchase orders, including quote comparison and specification pricing requests.
* Serve as the primary point of contact for routine vendor communications, including pricing, lead times, order status, and issue resolution.
* Track orders from award through delivery, including manufacturing, shipping, installation, and backorders.
* Coordinate delivery schedules, shipment updates, and installation timelines with vendors and project teams.
* Review vendor invoices against purchase orders, resolve discrepancies, and partner with Accounts Payable to ensure timely payment processing.
* Maintain procurement documentation, vendor records, project trackers, and order logs.
* Support project managers with documentation, status reporting, and coordination of action items.
* Track outstanding action items, punch list items, and replacements through resolution.
* Coordinate project documentation, filing, and recurring reporting.
* Schedule meetings and document action items as needed.
* Assist with vendor onboarding, including required forms, tax documentation, and system setup.
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