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JOB DESCRIPTION
PAYROLL SPECIALIST: DETAILS
Title: Payroll Specialist
Location: Brentwood, TN
Start Date: ASAP
Candidate pay rate: $70k-$75
Type: Direct Hire
Hours: M-F, 8am – 5pm
Additional Notes: 1,000 employees (700 hourly, 300 salaried) – Hourly (weekly), Salary (Bi-weekly) – 4 separate payroll cycles
REQUIREMENTS: PAYROLL SPECIALIST
* 5+ years of multi-state payroll experience
* Bachelor’s degree
* UKG Experience (strongly preferred)
* Canada or California payroll experience (strongly preferred)
* CPP (preferred)
RESPONSIBILITIES: PAYROLL SPECIALIST
* Process weekly and biweekly payrolls across all assigned pay groups in UKG Pro.
* Balance payroll hours against UKG Pro WFM timecards to confirm data is complete and accurate before submission.
* Prepare payroll for final manager approval and once approved and submitted, provide the required details to Accounting.
* Audit payroll transactions for accuracy and compliance with internal and external policies.
* Process employee status changes, including new hires, terminations, transfers, promotions, in partnership with HR.
* Balance weekly, monthly, and quarterly reports against payment-services data to support accurate records and smoother quarter-end and year-end tax processing.
* Prepare weekly, biweekly, monthly, and annual reports summarizing earnings, taxes, deductions, leave, disability, and non-taxable wages.
* Support U.S. year-end (W-2) and Canadian year-end (T4, RL-1) processing.
* Track new hires to confirm required payroll paperwork is received and send benefit-related communications to new hires.
* Direct new hires to the appropriate resources and contacts for benefits enrollment, including enrollment steps, timelines, and required documentation, referring plan-selection questions to HR.
* Maintain compliance with company policy and applicable U.S. and Canadian regulations, including U.S. garnishment orders, multi-state tax rules, and Canadian obligations (Records of Employment, CRA, and Revenu Québec remittances, EI/CPP).
* Partner with supervisors, plant managers, and HR business partners across U.S. and Canadian sites to ensure timecards are accurate, approved on time, and supported through troubleshooting when issues arise.
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