Staff Accountant (AP)

SUMMARY

The Staff Accountant, Accounts Payable is responsible for processing and managing vendor, subcontractor, and supplier invoices while supporting additional accounting functions within a remodeling and construction environment. The role is primarily focused on accounts payable, with additional responsibilities related to reconciliations, month-end close, audit support, project accounting, and general accounting activities.

KEY TASKS AND RESPONSIBILITIES

• Review, process, code, and post 200+ invoices per week, ensuring accuracy and proper documentation before payment.
• Process invoices and credits from vendors, subcontractors, and suppliers.
• Code and enter invoices for payment accurately and efficiently.
• Perform credit card reconciliations and coding.
• Prepare weekly check runs and obtain appropriate approvals and signatures.
• Review AP aging reports on a weekly basis.
• Ensure credit memos are entered correctly and vendor accounts remain accurate and current.
• Maintain accounts payable files and vendor documentation, including W-9s, insurance certificates, and licenses.
• Serve as a primary contact for vendors, responding to payment inquiries and resolving invoice discrepancies.
• Work closely with accounting, purchasing, project teams, and field employees.
• Assist with month-end close, account reconciliations, audit materials, and project accounting support.
• Utilize Excel, Smartsheet, and other internal systems to prepare reports and analyze accounting data.
• Support senior accountants with additional accounting responsibilities as needed.
• Perform other ad hoc accounting duties and projects as assigned.

PREFERRED SKILLS AND QUALIFICATIONS

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• Previous experience in accounts payable, staff accounting, or general accounting.
• Construction, remodeling, or project-based accounting experience is a plus.
• Strong mathematical, organizational, and follow-up skills.
• Excellent communication and collaboration skills with the ability to build relationships across the organization.
• Strong attention to detail and ability to manage a high volume of invoices.
• Experience with accounting software and platforms such as Sage and TimberScan preferred.
• Proficiency in Microsoft Excel.
• Ability to work a full-time, five-day in-office schedule, approximately 8:00 AM to 5:00 PM.

GENERAL COMMITMENT FOR ALL EMPLOYEES

• Support the company’s mission, vision, values, and workplace standards.
• Follow company policies, procedures, and safety protocols.
• Maintain confidentiality and protect proprietary information and intellectual property.
• Meet the position’s established work schedule requirements.
• Perform other reasonably related duties as assigned by senior management.