Senior Billing Specialist

Senior Billing Specialist

Job Duties:

• Review and bill attorney hours and client disbursements.
• Review and edit proformas based on attorney and secretary requests.
• Apply retainer and unallocated funds as directed by attorneys; enter and apply BOA charges.
• Process write-offs in accordance with firm policy.
• Prepare and execute complex bills in a timely manner.
• Assist with training and mentoring new employees and less experienced billing staff.
• Manage billing for high-volume and complex client relationships, including intricate billing arrangements, and advise attorneys on billing matters.
• Monitor and manage WIP and AR assignments.
• Update rates and split billing credit allocations in the 3E system.
• Maintain administrative billing responsibilities, including rate updates, electronic submissions and appeals, and unallocated balances.
• Communicate effectively with attorneys, secretaries, and clients.
• Ensure billing cycles are completed efficiently and accurately.
• Research, analyze, and respond to inquiries related to billing, split billing credit allocations, and rate issues.
• Create billing reports and spreadsheets for analysis and generate reports as requested.
• Assist with preparing documentation for court exhibits as needed.
• Perform special projects as assigned.

Skills & Competencies

• Ability to prioritize and multitask in a fast-paced environment.
• Ability to handle confidential information discreetly and professionally.
• Strong attention to detail.
• Ability to meet deadlines and manage time efficiently.
• Demonstrates good judgment and sound decision-making.
• Ability to work independently and work overtime during fiscal and calendar year-end as needed.
• Strong verbal and written communication skills with excellent organizational abilities.
• Ability to work effectively as part of a team and demonstrate initiative.
• Ability to participate in special projects.
• Identify opportunities for improvement and proactively work with shareholders and management to implement improved processes.
• Monitor new processes and workflows to ensure effectiveness.

Qualifications & Required Experience

• Bachelor’s degree preferred.
• 5+ years of billing experience in a law firm environment required.
• Proficiency with billing software, including Elite, 3E, and E-Billing Hub, as well as Microsoft Office.
• Demonstrated ability to manage large and complex billing arrangements while maintaining a high level of quality and client service.
• Ability to work under pressure and meet strict deadlines.
• Strong analytical and problem-solving skills with an understanding of accounting best practices.
• Knowledge of E-Billing Hub and various e-billing platforms.
• Extensive billing knowledge with the ability to mentor other billers and assist management with special projects.