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Position Summary
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related accounting activities using Abila MIP. This role plays a critical part in maintaining financial integrity, ensuring compliance with organizational policies, donor or fund restrictions, and applicable regulations.
Key Responsibilities
- Process high‑volume vendor invoices, expense reimbursements, and check requests in Abila MIP
- Review invoices for accuracy, proper approvals, correct account coding, and fund allocation
- Set up and maintain vendor records, including W‑9 collection and 1099 tracking
- Prepare and process weekly or bi‑weekly check runs and ACH payments
- Reconcile accounts payable sub‑ledger to the general ledger within Abila MIP
- Ensure expenses are coded correctly to appropriate funds, departments, grants, and projects
- Assist with month‑end and year‑end close activities, including accruals and reporting
- Support audit requests by providing AP documentation and reports
- Monitor aging reports and follow up on outstanding items or discrepancies
- Collaborate with program managers, purchasing, and finance staff to resolve invoice issues
- Maintain organized and accurate AP files in compliance with record‑retention policies
