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Job Summary
The Accounting Specialist is responsible for supporting day-to-day accounting operations, with a primary focus on Accounts Payable, Accounts Receivable, invoicing, and account reconciliations. This role ensures accurate financial records, timely processing of transactions, and compliance with internal controls and accounting standards.
Key Responsibilities
Accounts Payable (AP)
Process vendor invoices accurately and in a timely manner
Match invoices to purchase orders and receiving documents
Ensure proper coding and approval of invoices
Prepare and process payment runs (ACH, wire, checks)
Resolve vendor inquiries and discrepancies
Maintain vendor master data
Accounts Receivable (AR)
Generate and distribute customer invoices
Post customer payments and apply cash receipts
Monitor aging reports and follow up on outstanding balances
Communicate with customers regarding billing questions and payment status
Invoicing
Prepare accurate and timely customer invoices based on contracts, sales orders, or billing schedules
Ensure compliance with billing terms and company policies
Support recurring and ad-hoc billing processes
Reconciliations
Perform monthly bank, credit card, and general ledger account reconciliations
Investigate and resolve discrepancies in a timely manner
Support month-end and year-end close activities
General Accounting Support
Maintain accurate financial records and documentation
Assist with audits by providing requested schedules and support
Ensure compliance with accounting policies and internal controls
Collaborate with internal departments to resolve accounting-related issues
Perform other accounting and administrative duties as assigned
