Accounting Assistant

About the Opportunity

A well-established organization is seeking an Accounting Assistant to support its finance and accounting operations. This position will handle a combination of accounts payable, accounts receivable, vendor management, reconciliations, and financial data entry.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple accounting responsibilities. This is a great opportunity for someone early in their accounting career who wants broader exposure to day-to-day accounting operations and month-end close processes.

Key Responsibilities

Accounts Payable

• Process invoices through electronic workflows
• Prepare checks and electronic payments
• Maintain accurate vendor records
• Collect required vendor documentation
• Respond to vendor payment inquiries
• Research and resolve invoice discrepancies
• Support vendor management procedures
• Follow established internal controls

Accounts Receivable

• Prepare customer invoices and statements
• Accurately record incoming payments
• Maintain accounts receivable records
• Research customer billing questions
• Assist with collection follow-up
• Monitor outstanding account balances

General Accounting

• Assist with journal entry preparation
• Enter financial data into accounting systems
• Support monthly closing activities
• Complete bank and account reconciliations
• Prepare deposits and credit card transactions
• Maintain organized accounting documentation
• Assist with annual reporting requirements
• Support financial record retention
• Update accounting procedures and forms
• Provide administrative support to finance leadership

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Associate’s degree with relevant experience may be considered
• Approximately 1 to 3 years of accounting experience
• Accounts payable or accounts receivable experience
• Strong Microsoft Excel and data-entry skills
• Excellent organizational and communication abilities
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Positive attitude and willingness to learn
• Ability to work effectively within a team
• Ability to successfully complete required background screening

Preferred Experience

• Experience using accounting or ERP systems
• Familiarity with electronic invoice workflows
• Exposure to month-end close processes
• Experience preparing account reconciliations
• General ledger or journal entry exposure