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Accounts Receivable Specialist – Rockville, MD
Beacon Hill Financial is partnering with a well-established organization in Rockville, MD in the search for a detail-oriented Accounts Receivable Specialist to join their accounting team. This position will report directly to the Accounting Manager/Controller and play a key role in supporting the company’s revenue cycle, cash flow, and collections efforts. The ideal candidate will have hands-on experience with customer invoicing, payment application, and collections, along with strong communication skills and attention to detail. If you’re interested, we encourage you to apply with your most updated resume!
Primary Responsibilities:
* Prepare and issue accurate customer invoices in a timely manner, ensuring compliance with contract terms, pricing, and billing requirements
* Apply customer payments (checks, ACH, wires, and credit cards) and accurately post transactions to the accounts receivable ledger
* Monitor accounts receivable aging reports and proactively follow up on past-due balances via phone, email, and written correspondence
* Perform collection outreach while maintaining a professional, customer-focused approach and negotiating payment arrangements when appropriate
* Investigate and resolve billing discrepancies, short payments, unapplied cash, and customer disputes in a timely manner
* Maintain accurate and up-to-date customer account records, including payment history, credit limits, and collection notes
* Assist with daily cash application, deposit reconciliations, and cash receipt reporting
* Collaborate with sales, customer service, and operations teams to resolve billing issues and improve collection cycles
* Prepare accounts receivable and collections reports, including aging schedules, collection status updates, and cash flow summaries
* Support month-end close by reconciling the AR subledger to the general ledger and assisting with related journal entries
* Assist with audit requests and provide documentation related to accounts receivable and collections activity
* Ensure compliance with internal controls, company policies, and applicable regulations related to billing and collections
