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Beacon Hill Financial has partnered with a locally based client in the search for an AP Specialist to join their growing team. This role will report to the Accounting Manager and will be responsible for full cycle accounts payable duties, including entering invoices into the accounting system, assigning general ledger codes, posting payments, and ultimately processing check, ACH, and wire transfer payments. Candidates should also have experience with processing internal expense reports and with managing the vendor onboarding process. This is a hybrid role that will require several days each week on-site in their DC based headquarters. If interested, please don’t hesitate to apply with your most up-to-date resume!
Essential Job Duties
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Process vendor invoices, ensuring proper coding, approvals, and timely payment within established terms.
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Review and reconcile vendor statements, resolving discrepancies promptly.
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Maintain accurate and up-to-date vendor files, including W-9 and ACH information.
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Handle weekly check runs, ACH payments, and credit card reconciliations.
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Review employee expense reports for accuracy and policy compliance.
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Assist with month-end close by preparing accruals, reconciliations, and other journal entries.
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Collaborate with purchasing and other departments to resolve purchase order or payment-related issues.
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Support annual 1099 reporting and assist with audit documentation requests.
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Participate in process improvement initiatives to enhance workflow efficiency within the AP function.
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Provide excellent internal and external customer service by responding to inquiries in a timely and professional manner.
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