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Beacon Hill Financial has partnered with a locally based client in the search for an Accounts Payable Specialist to join their team. This role will report directly to the controller and will be responsible for handling full-cycle AP functions including handling invoicing, managing vendor relations, and processing internal expense reports. This is an onsite position that will require candidates to be fully in-office at their Washington, DC based location. If interested, please don’t hesitate to apply with a copy of your most up-to-date resume!
Essential Job duties
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Process high-volume vendor invoices, ensuring accuracy, appropriate approvals, and proper coding to the general ledger.
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Verify invoice data against purchase orders and receipts to confirm completeness and compliance with company policy.
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Review and process employee expense reports, confirming receipts and adherence to travel and expense guidelines.
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Prepare weekly payment runs (ACH, check, wire) and ensure timely disbursement of funds.
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Reconcile vendor statements, research discrepancies, and resolve outstanding issues promptly.
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Maintain accurate vendor records, including W-9 and ACH setup, and assist with annual 1099 reporting.
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Support month-end and year-end closing by preparing accruals, reconciliations, and related journal entries.
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Collaborate with purchasing, finance, and other departments to address invoice or payment questions.
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Assist in maintaining internal controls and ensuring compliance with accounting policies.
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Contribute to process improvement initiatives to streamline AP operations and enhance efficiency.
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