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Beacon Hill Financial has partnered with a locally based organization in the search for an AP Specialist to join their growing team. This role will report directly to the Controller and will be responsible for full cycle invoicing duties in addition to processing internal expense reports. Candidates should also have a strong background in vendor maintenance, including working with both W9 and 1099 forms. This is a hybrid role that will necessitate candidates living in the DMV area. If interested, please don’t hesitate to apply with your most up-to-date resume!
Essential Job Duties
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Process high-volume vendor invoices and staff reimbursements while ensuring accuracy, proper approvals, and compliance with company policies
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Reconcile accounts payable transactions and maintain accurate records within the general ledger
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Review invoice data against purchase orders, contracts, and receiving documentation for validation
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Prepare and issue electronic and manual payments (ACH, wire, and checks) according to scheduled payment cycles
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Respond to vendor inquiries and resolve discrepancies or payment issues in a professional and timely manner
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Support month-end and year-end closing by preparing AP reports and reconciling sub-ledgers
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Maintain up-to-date vendor files, including W-9s and payment terms, ensuring accuracy in all records
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Assist with annual 1099 preparation and reporting requirements
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Monitor accounts for duplicate charges or irregularities and suggest process improvements
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Collaborate with internal departments to ensure accurate expense coding and budget alignment
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