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Beacon Hill has partnered with a leading federal client, based in Norfolk, in the search for a Contract / Procurement Specialist to join their team. This position supports a variety of cradle-to-grave procurement activities, providing end-to-end contract management, documentation, and vendor coordination in alignment with federal acquisition standards. Candidates must have an active secret clearance in order to be considered. This is an on-site position that requires candidates to work five days in office each week at their Norfolk location. If interested, please don’t hesitate to apply with your most up-to-date resume!
Essential Job Duties
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Provide comprehensive support to the Contracting Officer across all stages of the procurement lifecycle-from acquisition planning and SOW development to proposal evaluation, documentation, and competitive solicitation debriefs.
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Track, review, and validate RFI submissions to ensure accuracy and timely responses.
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Coordinate and post Questions & Answers from industry during solicitation periods.
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Act as contracting specialist for purchases under $40K by obtaining quotes, drafting documentation, and issuing purchase orders in coordination with the Contracting Officer.
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Prepare requests for deviations from standard procurement methods and coordinate approvals when necessary.
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Assist in the execution of contracts and agreements for conferences, workshops, and other official events.
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Generate purchase orders for awarded contracts while ensuring supporting documentation is collected and filed in accordance with the Contract File Management Plan.
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Administer contract modifications and related actions such as DBIDS instructions, work authorization letters, and amendments.
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Maintain and update contractor databases to support invoicing, tracking, exercising of option periods, and recurring reporting requirements.
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Process invoices and oversee contract closeout procedures in collaboration with the Contracting Officer.
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Support the preparation and execution of Foreign Military Sales (FMS) and Acquisition Cross-Servicing Agreements (ACSA).
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Assist with National Security Investment Program (NSIP) data entry and contract execution for approved projects.
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Conduct annual reviews of active contracts to verify compliance, currency, and continuation.
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Enter procurement data into the CIRIS database to maintain accurate and current records.
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Perform additional acquisition and contracting support duties as assigned by the Contracting Officer’s Technical Representative (COTR).
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