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Billing Specialist
Position Overview
The Billing Specialist is responsible for managing high-volume invoicing processes in a fast-paced environment. This role focuses on ensuring accuracy, timeliness, and compliance with contract terms while supporting overall accounts receivable operations. The ideal candidate is detail-oriented, organized, and able to effectively manage competing priorities.
Key Responsibilities
Billing & Invoicing
- Prepare and issue invoices accurately and within required timelines
- Review agreements and billing terms to ensure proper invoicing
- Track billable hours, expenses, and supporting documentation
- Maintain complete and accurate billing records
Account Reconciliation & Issue Resolution
- Research and resolve billing discrepancies or variances
- Respond to internal and external inquiries related to billing
- Ensure data integrity across billing systems and records
Cross-Functional Collaboration
- Partner with operations, project teams, and accounting to validate billing information
- Gather and verify data needed for accurate invoice generation
- Coordinate with stakeholders to address and resolve billing issues
Process Support
- Assist with data cleanup, system updates, and process improvements
- Support reporting and ad hoc analysis related to billing activity
- Contribute to initiatives focused on improving accuracy and efficiency
Qualifications & Skills
- 1+ years of experience in billing, accounts receivable, or accounting support
- Familiarity with invoicing processes and financial recordkeeping
- Proficiency in Microsoft Excel and general office tools
- Experience with ERP or billing systems preferred
- Strong attention to detail and problem-solving skills
- Ability to manage deadlines in a high-volume environment
- Effective written and verbal communication skills
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