Accounts Payable Specialist III

Position Overview

A professional organization is seeking an experienced Senior Accounts Payable Specialist to support its accounting operations. This position will take ownership of full-cycle accounts payable activities, including invoice processing, expense reporting, vendor maintenance, payment processing, reconciliations, and month-end support.

The ideal candidate will have several years of corporate accounts payable experience and be comfortable operating with a high degree of independence. This role requires someone who can manage competing priorities, research discrepancies, communicate effectively with internal and external stakeholders, and maintain strong accuracy and controls throughout the AP process.

Key Responsibilities

• Manage full-cycle accounts payable processing from invoice receipt through payment
• Review invoices for appropriate coding, documentation, and approvals
• Monitor invoice and approval workflows to ensure timely processing
• Review and process employee expense reports in accordance with company policies
• Coordinate vendor setup and maintain accurate vendor records
• Collect and maintain required vendor documentation
• Process employee reimbursements and vendor payments
• Perform invoice, vendor, and corporate card reconciliations
• Research and resolve payment, coding, and invoice discrepancies
• Analyze outstanding AP items and follow up with appropriate stakeholders
• Assist with recurring payments and monthly accruals
• Maintain accurate and audit-ready AP documentation
• Respond to vendor and internal accounting inquiries
• Support month-end close and related accounting activities
• Assist with AP reporting and account analysis
• Identify opportunities to improve AP workflows, controls, and overall efficiency
• Partner with other departments to resolve accounting and payment issues

Required Qualifications

• 3+ years of corporate accounts payable or related accounting experience
• Strong knowledge of full-cycle accounts payable
• Experience processing invoices and employee expense reports
• Experience with vendor maintenance and payment processing
• Experience performing account, vendor, and/or corporate card reconciliations
• Understanding of invoice coding, approvals, and internal controls
• Intermediate Microsoft Excel skills, including PivotTables
• Ability to investigate and resolve discrepancies independently
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines and priorities
• Strong written and verbal communication skills
• Comfortable interacting with vendors and internal stakeholders