Bookkeeper

Key Responsibilities

• Process accounts payable invoices, assign general ledger codes, and upload documents to the accounting workflow system.
• Maintain vendor records, including addresses, W‑9 forms, and electronic payment information.
• Download daily bank deposit files and record contribution receipts in the accounting system.
• Post and reconcile accounts receivable activity between subsidiary records and the general ledger.
• Prepare journal entries related to contributions, receivables, and other accounting adjustments.
• Reconcile lockbox deposits and work with Local Collection Agents and internal departments to resolve discrepancies.
• Review and process Local Collection Agent expense reimbursements annually.
• Monitor outstanding checks, void and reissue stale checks when needed.
• Prepare schedules and documentation for annual audits.
• Maintain monthly depreciation schedules and track fixed assets.
• Prepare financial reports for management and Trustees as assigned.