Accounts Payable / Payroll Specialist

Accounts Payable

• Handle daily Accounts Payable operations to ensure the organization’s financial records remain accurate, timely, and properly maintained.
• Review all incoming invoices for correct documentation and necessary approvals, ensuring compliance
• Review, validate, and process employee reimbursements in alignment with established financial and travel policies.
• Record and monitor expenditures associated with the organization’s corporate American Express accounts.
• Manage the preparation, distribution, and annual filing of Form 1099s
• Serve as a backup resource for Accounts Receivable tasks as needed.

Payroll

• Support quarterly and year‑end payroll tax reporting, including preparation of Form 941, W‑2s, Form L095‑C, and related filings.
• Coordinate with HR to prepare, audit, and process the organization’s bi‑weekly payroll.
• Import and reconcile time and attendance data from the Time & Labor Management
• Maintain accurate leave records for all employees in accordance with internal policy.
• Complete bi‑weekly payroll journal entries and ensure the general ledger is updated accurately.
• Submit contributions to employee retirement plans and verify accuracy prior to transmission.
• Build advanced knowledge of the payroll database to generate specialized and ad‑hoc reports as requested.