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Job Title: Accounts Payable (AP) Specialist
Employment Type: Temporary/Contract
Location: On-site in Oklahoma City, Oklahoma
Pay: $19.00-25.00/hour depending on experience
Position Overview: We are seeking a detail-oriented Accounts Payable (AP) Specialist to support critical year-end close processes, including vendor maintenance, W9 collection, 1099 preparation, and invoice matching. This temporary role is designed to help companies streamline their accounts payable operations and ensure compliance during the year-end close period. The ideal candidate will have a strong background in accounts payable, experience with matching invoices and purchase orders, and the ability to ensure accurate sub-ledger mapping to the general ledger (GL).
Key Responsibilities:
- Perform vendor maintenance, including updates to vendor information, W9 collection, and verification of client addresses.
- Assist with 1099 preparation, ensuring all necessary documentation and reporting requirements are met.
- Match invoices with purchase orders (POs) and ensure accurate processing of payments.
- Verify proper mapping of sub-ledger data to the general ledger to ensure accuracy and completeness of financial records.
- Reconcile accounts payable by sub-ledgers to the general ledger and investigate discrepancies.
- Ensure timely and accurate processing of invoices, payments, and related accounts payable documentation.
- Collaborate with internal departments to resolve issues related to purchase orders, invoices, and payments.
- Assist with year-end close activities, ensuring all AP-related items are completed in a timely and accurate manner.
- Support audit preparation by providing necessary documentation and responses to audit requests.
- Identify and implement process improvements to streamline accounts payable and year-end procedures.
Qualifications:
- 3+ years of experience in payable accounts, with a focus on year-end processes and vendor management.
- Strong knowledge of vendor maintenance, W9 collection, and 1099 reporting requirements.
- Experience with matching invoices and purchase orders in an AP environment.
- Proficiency in accounting software such as SAP, Oracle, NetSuite, or MS Dynamics.
- Strong understanding of general ledger and sub-ledger reconciliation.
- Excellent attention to detail and problem-solving skills.
- Ability to work independently, meet deadlines, and handle multiple priorities.
- Strong communication skills, both written and verbal.
Preferred Qualifications:
- Experience working in year-end close environments.
- Knowledge of AP automation tools or ERP systems.
If you are interested in being considered, please apply with an attachment of your current resume!
