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Job: Accounting and Sales Support Specialist
Location: Oklahoma City, OK
Employment Type: Temporary/Contract to Hire (with potential for extension or conversion)
Pay Range: $18-$23/hour, depending on experience and skill
Position Overview
We are working with a client that is seeking a detail-oriented Accounting Support Specialist to provide critical support across all operations, including sales, office/administration, and client support.
This role combines administrative, accounting, and invoice management responsibilities, requiring exceptional typing speed, 10-key proficiency, and advanced Microsoft Excel knowledge to process orders, invoices, and commissions efficiently. The ideal candidate thrives in a fast-paced environment, maintains accuracy under pressure, and supports both internal teams and clients with professionalism.
This is a full-time, on-site position with a standard Monday through Friday schedule from 8:00 a.m. to 5:00 p.m.
The role also requires travel to conventions and job fairs approximately three times per year for networking purposes.
Key Responsibilities
- Learn and understand all areas of our business to provide exceptional support.
- Answer all incoming phone calls and emails promptly and professionally.
- Track and manage orders to ensure timely shipment; follow up with clients and internal teams as needed.
- Match orders to invoices and process billing accurately.
- Track commission payments to ensure timely and accurate disbursement.
- Inspect documents and artwork for accuracy and obtain client approvals.
- Maintain accurate records and files daily.
- Generate reports and analyze data using Excel formulas and Sage 100 accounting software.
- Assist in resolving client inquiries with professionalism and accuracy.
- Supporting sales efforts by processing orders and converting leads into confirmed sales.
- Represent the company at trade shows (minimum three times per year), including setup, teardown, and client engagement.
- Assist other departments as needed to ensure smooth operations.
Requirements/Qualifications:
- Minimum of 2 years of experience in accounting administration, office, and sales support.
- Strong and accurate typing skills, and proficient in numeric data entry and 10-key calculations.
- Knowledge or working experience with Sage accounting software. Proficiency with Windows-based applications, including Microsoft Word and Outlook. Must be strong in Excel.
- High school diploma or equivalent required; Associate’s or bachelor’s degree in accounting, finance, or a related field is a plus, but not required.
- The role also requires travel to conventions and job fairs approximately three times per year for networking purposes.
** Employment is contingent upon completing the company’s onboarding process, and meeting all health and safety compliance requirements. **
If you are interested in being considered, please apply with an attachment of your current resume!
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