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Job: Billing and Collections Specialist
Location: on-site in Edmond, OK
Employment Type: Contract to Hire with strong chance for permanent conversion
Pay Range: $23-25/hour, depending on experience and skill set
Position Overview
We are seeking a detail-oriented and highly organized Billing and Collections Specialist to join a fast-paced finance team.
In this role, you will play a key part in ensuring accurate and timely billing, maintaining client accounts, and supporting overall financial operations.
This position is ideal for someone who thrives on accuracy, enjoys problem-solving, and is comfortable working cross-functionally to resolve discrepancies and improve processes.
The position is a full-time, on-site position with a Monday-Friday 8 am to 5 pm work schedule.
Key Responsibilities
- Process weekly billing for customer accounts, ensuring invoices are accurate, submitted on time, and properly reconciled
- Manage billing across multiple platforms and electronic systems, adapting to client-specific requirements
- Apply, track, and reconcile customer payments, credits, deposits, and adjustments to maintain accurate account balances
- Review reconciliations and payment applications to ensure accuracy and minimize errors
- Review billing documents for completeness, accuracy, and compliance with company policies and contractual requirements
- Audit reconciliations and reports to identify discrepancies and take corrective action
- Monitor account activity and escalate concerns related to billing terms or discrepancies
- Maintain strict confidentiality of financial and client information
- Serve as a primary point of contact for client billing inquiries and provide timely, professional resolutions
- Investigate and resolve discrepancies by partnering with internal teams such as Finance, Sales, Operations, and Client Services
- Build strong cross-functional relationships to support smooth billing and collections processes
- Generate and analyze billing and collections reports to support business decisions
- Identify trends, issues, or opportunities for process improvements
- Recommend and implement improvements to billing workflows, systems, or reporting processes
- Stay up to date on billing systems, ERP tools, and industry best practices
Requirements/Qualifications:
- 3 years of experience in billing, accounts receivable, or collections-related work experience
- Proficient with Microsoft Office Suite (Word and Excel). Intermediate to advanced in Microsoft Excel.
- High school diploma, GED, or equivalent is required. Associate or bachelor’s degree is a plus but not required.
- Experience working with accounting/ERP systems and electronic billing portals
- Strong understanding of invoicing, billing cycles, and collections processes
*** Employment is contingent upon completing the company’s initial hiring process, meeting all health and safety compliance requirements, and the ability to obtain and maintain a DoD Secret Security Clearance. ***
If you are interested in being considered, please apply with an attachment of your current resume!
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