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Expense Specialist – Needham, MA
Our client, a respected institution in the higher education sector, is seeking an Expense Specialist to support the timely and accurate processing of employee reimbursements and corporate card transactions. This role will assist with backlog cleanup, ensure compliance with expense policies, and serve as a key point of contact for system support and process guidance.
Responsibilities:
- Review and process expense reports and corporate card activity for compliance and accuracy
- Address questions from employees regarding policy interpretation and expense system usage
- Act as an expense delegate to submit or correct reports on behalf of employees
- Support resolution of payment issues and ensure timely reimbursement processing
- Maintain detailed records and ensure alignment with audit and documentation standards
- Deliver responsive service and guidance to internal departments and faculty
- Contribute to ongoing process improvements and internal efficiency
Qualifications:
- Bachelor’s degree preferred
- Prior experience in expense processing or accounts payable
- Familiarity with Workday or similar financial systems preferred
- Proficiency with Microsoft Office, especially Excel and Outlook
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