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A well- known non-profit is hiring an Accounts Payable Specialist for their team onsite in Los Angeles in their DTLA office. The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role plays a key part in maintaining the company’s financial integrity by managing outgoing payments, reconciling accounts, and assisting with month-end close processes.
Key Responsibilities
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Review, verify, and process vendor invoices, purchase orders, and expense reports in compliance with company policies.
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Match invoices to purchase orders and receiving documents, ensuring accuracy of quantities, pricing, and approvals.
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Code invoices to appropriate general ledger accounts and cost centers.
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Prepare and process weekly or scheduled vendor payments (ACH, wire transfers, and checks).
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Reconcile vendor statements and resolve discrepancies promptly.
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Maintain vendor records and ensure W-9 and tax compliance documentation are up to date.
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Assist with month-end closing, including accruals and account reconciliations.
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Respond to vendor and internal inquiries in a timely and professional manner.
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Support audits by providing documentation and explanations as needed.
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Identify and implement process improvements to enhance efficiency and accuracy in accounts payable operations.
Education & Experience:
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Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
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2+ years of experience in Accounts Payable or general accounting.
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Experience with ERP systems (e.g., SAP, Oracle, NetSuite, or similar).
Skills & Competencies:
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Strong understanding of accounting principles and AP processes.
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Excellent attention to detail and organizational skills.
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Proficiency in Microsoft Excel and other MS Office applications.
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Strong analytical and problem-solving abilities.
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Ability to manage multiple priorities and meet deadlines.
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Strong communication and interpersonal skills.
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