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Client Accounting Associate – Family Office Services
Location: Norfolk, Virginia (Hybrid – 2 days remote after training)
We are partnering with a leading independent wealth advisory firm to identify a Client Accounting Associate to join their Family Office Services team in Norfolk. This individual will support a portfolio of high-net-worth clients by managing bill pay, maintaining financial records, and preparing client reports. The ideal candidate brings a blend of bookkeeping, accounting, and client service experience, along with strong organizational skills and attention to detail.
Key Responsibilities:
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Manage client bill pay activities using firm-defined systems and processes
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Track and reconcile client account balances to ensure sufficient funds for upcoming charges
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Prepare monthly bill-pay reconciliation reports and deliverables for client review
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Produce monthly, quarterly, and ad hoc transaction reports from QuickBooks and/or Quicken
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Prepare annual informational tax filings (e.g., 1099s, W-2s)
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Maintain a thorough understanding of assigned client accounts and preferences
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Communicate directly with clients and their professional advisors as needed
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Support additional family office service needs as assigned
Qualifications:
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Bachelor’s degree in accounting, finance, or related field preferred
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Minimum of 5 years of bookkeeping or accounting experience (family office experience a plus)
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Proficiency with QuickBooks Desktop and QuickBooks Online
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Strong computer skills in Excel, Word, Adobe, and Outlook
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Experience working directly with clients and managing multiple priorities
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Familiarity with Ramp or Bill.com is a plus
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Highly organized, dependable, and team-oriented
Compensation & Benefits:
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Competitive base salary with annual incentive bonus
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Hybrid work flexibility (2 days per week remote after orientation)
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401(k) with company contributions
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Comprehensive health, dental, and vision coverage
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Generous paid time off and long-term growth opportunities within a collaborative, employee-owned firm
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