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In-house legal department of a food, beverage and hospitality company is looking for a Corporate Paralegal to support the Chief Legal Officer. Must have at least 3 years of experience as a Corporate Paralegal with extnsive experience and knowledge when it comes to the contract lifecycle management, tasks related to corporate governance matters, and entity management. This is a great opportunity to work for a premiere hospitality company handling diverse tasks across a variety of matters.
JOB DESCRIPTION:
- Contract lifecycle management: Manage intake, routing, workflow tracking, and execution for vendor agreements, NDAs, service contracts, sponsorships, marketing and talent agreements, production and venue agreements, and leases.
- Contract resources and reporting: Prepare and maintain contract summaries, playbooks, templates, clause libraries, and a central contract repository/CLM database; monitor key dates, renewals, and obligations.
- Corporate governance: Assist with board and committee meeting materials, agendas, minutes, resolutions, written consents, and organizational documents.
- Entity management: Maintain corporate records (minute books, director/officer slates, entity charts) and internal databases; coordinate with tax and finance on entity updates and structuring changes.
- Filings and registrations: Manage entity formations, foreign qualifications, annual reports, DBAs, state and local registrations, permits, and licensing compliance.
- Regulatory, financial, and KYC support: Prepare and coordinate KYC/AML documentation, officer attestations, secretary certificates, good-standing certificates, and certificates of insurance requests.
- Subpoena and litigation support: Coordinate responses to third-party subpoenas and records requests; facilitate service of process; assist with legal hold notices, custodian outreach, and collection of business records; liaise with outside counsel and internal stakeholders; track deadlines, productions, and basic discovery tasks.
- RFP and cross-functional support: Assist with RFP responses and due diligence; collaborate with tax, finance, accounting, procurement, HR, IT, and operations on corporate and contractual matters.
- Templates and version control: Consolidate and maintain legal templates; manage version control, document naming conventions, and controlled distribution.
- Information requests: Respond to internal and external requests for legal documentation, corporate information, and notarizations/apostilles as needed.
- Project and administrative support: Support special projects, process improvements, calendaring, e-billing/vendor onboarding, and other administrative functions of the Legal Department.
REQUIREMENTS/QUALIFICATIONS:
- Bachelor’s degree
- At least 3 years of experience as a corporate paralegal
- Must be open to a hybrid schedule
- Paralegal certificate preferred
- Must be open to overtime when needed
If you are qualified, interested and looking to learn more about this Corporate Paralegal role, please send an MS Word version or PDF version of your resume to Jessica Levinson at jlevinson@bhsg.com
