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Beacon Hill Legal is partnering with a respected Nashville law firm to hire a Legal Executive Assistant for their Private Wealth Practice Group. This full-time role offers the opportunity to support a collaborative team of attorneys while growing your career in a professional, people-focused environment. The position is onsite 4 days per week in the firm’s Nashville office, working from home 1 day per week.
The ideal candidate is proactive, organized, team-oriented, and committed to delivering exceptional client service. This is a great long-term opportunity for someone who enjoys managing a high-volume workload, supporting busy attorneys, and being a key part of a well-respected legal team.
Legal Executive Assistant – Key Responsibilities
Administrative & Workflow Support
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Serve as the primary administrative point of contact for assigned attorneys within the Private Wealth Practice Group.
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Coordinate workflow by delegating tasks to internal teams, ensuring follow-up and quality control.
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Prepare, revise, and proofread legal documents with strong attention to detail.
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Manage calendars, coordinate meetings, and arrange complex travel and itineraries.
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Assist with e-filing, document edits, and coordinating deadlines and pleadings related to Private Wealth matters.
Billing & Matter Management
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Assist with billing processes, including preparing billing letters, tracking budgets, and monitoring alternative fee arrangements.
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Handle new client and matter intake by preparing forms, submitting conflict checks, and opening new files.
Communication & Office Support
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Review and route incoming mail; prepare and manage outgoing mail, including arranging special deliveries.
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Maintain attorney contacts, CLE compliance, and membership records.
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Communicate professionally and courteously with clients, visitors, attorneys, and staff.
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Operate office equipment and manage administrative tasks with confidentiality and professionalism.
Team Collaboration
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Work within a team of specialists, sharing overflow work and supporting attorneys across the team.
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Participate in team meetings, foster positive communication, and contribute to a collaborative environment.
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Utilize team software to log and manage workflow efficiently.
Minimum Requirements
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High school diploma or GED.
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3+ years of legal administrative experience, preferably supporting attorneys.
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Excellent customer service and communication skills.
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Strong organizational skills and the ability to prioritize multiple tasks.
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Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat.
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Minimum typing speed of 60 WPM.
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Ability to work independently and collaboratively.
Preferred Qualifications
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Associate degree.
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3+ years of experience with a focus in Private Wealth.
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Transcription experience.
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1+ years of high-level executive assistant experience.
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Experience managing complex and busy calendars.
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Strong skills in process and information management.
L00423 – AXS_1763481093