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Our St. Louis office is seeking a Litigation Administrative Assistant to support attorneys in our Disputes practice. This position provides a wide range of administrative and practice support, including document preparation, organization, research, and client assistance.
The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. We are looking for someone who takes initiative, demonstrates professionalism, and enjoys working collaboratively as part of a team.
Key Responsibilities
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Prepare, edit, and finalize legal documents, correspondence, pleadings, and other materials.
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Proofread all documents for accuracy, grammar, and content.
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Manage attorney calendars, including scheduling meetings, depositions, and conference calls, and reserving conference rooms or off-site venues.
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E-file with various courts.
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Organize and maintain client files-both paper and electronic-within the firm’s document management system (FileSite/iManage).
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Assist with new client and new matter intake, including conflict checks, engagement letters, and budget preparation.
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Support billing functions: review and edit pre-bills, track invoices, and follow up on outstanding payments.
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Enter attorney time and monitor work in progress and accounts receivable.
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Communicate with clients, outside counsel, and firm departments to coordinate tasks and ensure timely completion of projects.
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Track deadlines, case status, and coordinate with the docketing department.
Qualifications
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6+ years of legal support experience, within a law firm.
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Litigation experience strongly preferred.
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Associate’s or Bachelor’s degree preferred.
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Proficiency with Microsoft Office Suite and Adobe Acrobat.
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Experience with litigation calendaring systems (Milana preferred).
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Exceptional attention to detail and organizational skills.
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Strong written and verbal communication abilities.
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Demonstrated ability to manage multiple priorities and meet deadlines.
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Team-oriented mindset with the ability to work independently when needed.
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Flexibility to work overtime as needed.
Firm offers:
Flexible work schedules, paid vacation, sick leave, paid holidays, health care with vision, dental and vision.
Salary is up to $85K based on experience
*Only qualified candidates will be contacted*
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