Legal Assistant (Chicago,IL)

Legal Assistant

Our client, a well-established professional services organization, is seeking an experienced Legal Assistant to provide high-level administrative and legal support to a team of attorneys handling a broad range of matters. This position offers the opportunity to work closely with legal professionals in a fast-paced environment where organization, initiative, and attention to detail are highly valued.

The ideal candidate is a resourceful and proactive professional who thrives on managing competing priorities, maintaining accuracy under tight deadlines, and serving as a trusted partner to attorneys and clients alike. This role requires strong communication skills, sound judgment, and the ability to work independently while contributing to a collaborative team culture.

Primary Responsibilities

• Support multiple attorneys with day-to-day legal and administrative needs.
• Draft, revise, proofread, and format legal documents, correspondence, agreements, reports, and other client-facing materials.
• Coordinate court filings, regulatory submissions, and related procedural requirements.
• Maintain attorney calendars, schedule meetings, monitor deadlines, and assist with matter tracking.
• Organize and maintain electronic and physical case files, records, and documentation.
• Assist with transaction and project-related workflows, including document collection, due diligence materials, and closing deliverables.
• Prepare reports, spreadsheets, and presentations utilizing standard office software.
• Communicate professionally with clients, opposing counsel, government agencies, vendors, and internal stakeholders.
• Support matter opening procedures, client onboarding activities, and document management processes.
• Assist with billing, expense submissions, time entry review, and other administrative functions.
• Coordinate logistics for meetings, conferences, and attorney travel arrangements.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

• Minimum of 5+ years of legal assistant experience in a law firm, corporate legal department, or other professional services environment.
• Experience supporting attorneys in one or more practice areas such as litigation, corporate, commercial transactions, real estate, labor and employment, or regulatory matters.
• Working knowledge of court filing procedures and legal document preparation.
• Strong proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Excellent organizational, prioritization, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and manage a high-volume workload with minimal supervision.
• Demonstrated commitment to accuracy, professionalism, and client service.
• Experience with legal software, document management systems, and timekeeping platforms is preferred.

What We’re Looking For

• A self-starter who takes ownership of assignments and follows projects through completion.
• Someone who can anticipate needs, solve problems proactively, and adapt to shifting priorities.
• A team-oriented professional who enjoys supporting attorneys and contributing to a positive office environment.
• A detail-focused individual with a strong sense of accountability and follow-through.

This is an excellent opportunity for a seasoned legal professional seeking a long-term role with meaningful responsibility, exposure to varied legal matters, and the ability to make a direct impact on a growing legal team.