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Litigation Legal Assistant
Overview
A well-established law firm in Chicago seeks a Litigation Legal Assistant to support attorneys and legal professionals in a fast-paced litigation practice. This role requires strong administrative skills, sound judgment, attention to detail, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.
Primary Responsibilities
- Provide comprehensive administrative support to litigation attorneys and paralegals; assist other practice groups as needed
- Serve as a professional point of contact for clients, court personnel, and internal staff via phone, email, and in person
- Coordinate meetings, conferences, and scheduling arrangements
- Prepare, format, edit, and proofread correspondence, memoranda, and legal documents
- Draft routine litigation-related documents and filings under attorney direction
- Electronically file documents with courts and maintain awareness of filing requirements and deadlines
- Monitor and track key dates and deadlines to ensure timely completion of tasks
- Manage case files, including opening, maintaining, organizing, and closing physical and electronic records
- Process invoices, expense reimbursements, and other administrative requests
- Handle incoming and outgoing mail, emails, and document distribution
- Transcribe dictated material when required
- Maintain strict confidentiality of all client and firm information
Knowledge, Skills, and Abilities
- Strong organizational and time-management skills with the ability to prioritize effectively
- Demonstrated attention to detail and accuracy
- Knowledge of litigation procedures, court systems, and legal terminology
- Ability to review and identify pleadings and other litigation-related documents
- Proficiency with Microsoft Office applications, including Word, Outlook, and Excel
- Experience with document management, billing, and transcription software preferred
- Clear, concise, and professional written and verbal communication skills
- Ability to exercise sound judgment, apply common sense, and follow verbal and written instructions
- Ability to work both independently and collaboratively in a deadline-driven environment
- Flexibility to work additional hours as needed to meet business demands
Education and Experience
- Five or more years of litigation legal assistant experience in a law firm or comparable legal environment
- Education beyond high school or coursework related to the legal field preferred
- Demonstrated ability to read, interpret, and work with complex legal documents, including pleadings and court filings
***Only qualified candidates will be contacted.
