Litigation Legal Assistant – Chicago, IL

Litigation Legal Assistant

Position Summary
A highly regarded national law firm is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys within a fast-paced legal environment. This individual will serve as a key member of the legal support team, demonstrating exceptional organizational skills, sound judgment, professionalism, and the ability to manage multiple priorities while maintaining strict confidentiality.

The ideal candidate thrives in a deadline-driven setting, takes initiative with minimal supervision, and collaborates effectively with attorneys, clients, and colleagues across the organization.

Key Responsibilities

• Provide high-level administrative and legal support to attorneys and legal professionals across various practice groups.
• Assist attorneys throughout all phases of litigation, including pleadings, discovery, motion practice, trial preparation, and post-trial activities.
• Draft, revise, proofread, and format legal documents, correspondence, agreements, motions, subpoenas, deposition notices, affidavits, discovery requests and responses, and other related materials.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate and support pre-trial and trial preparation, including organizing exhibits, preparing witness materials, and assisting with deposition logistics.
• Maintain, organize, and update physical and electronic case files.
• Monitor court deadlines, docket activity, and litigation calendars to ensure timely filings and case management.
• Manage attorney calendars, schedule meetings and conference calls, and coordinate travel arrangements and itineraries.
• Handle high-volume communications, including phone calls, emails, and message distribution.
• Serve as a professional point of contact for clients, courts, opposing counsel, and internal stakeholders.
• Collaborate with legal support team members to ensure seamless coverage and workflow management.
• Assist with general administrative functions, including document management, filing, copying, scanning, and other office support tasks.
• Prepare expense reports, process reimbursements, and assist with time entry and billing-related activities.
• Coordinate with finance and administrative teams regarding billing, client matters, and reporting requirements.
• Prepare presentation materials, reports, client communications, and other business documents.
• Maintain the highest level of discretion when handling confidential and sensitive information.
• Support special projects and additional responsibilities as assigned.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years of legal administrative or executive assistant experience within a litigation practice.
• Strong understanding of litigation procedures, court rules, calendaring requirements, and electronic court filing systems.
• Experience supporting multiple attorneys in a fast-paced law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong technical aptitude and ability to quickly learn new software applications and legal technology platforms.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to manage competing priorities and adapt to changing deadlines.
• Excellent written and verbal communication skills.
• Proven ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and a proactive, client-service-oriented mindset.
• Ability to work effectively both independently and as part of a collaborative team.
• Flexibility to work additional hours when business needs require.

Desired Attributes

• Professional demeanor and strong interpersonal skills.
• Self-motivated with excellent follow-through and accountability.
• Ability to remain calm and effective under pressure.
• Commitment to delivering outstanding service to attorneys, clients, and colleagues.
• Strong sense of ownership, initiative, and reliability.

This opportunity offers the chance to support a dynamic legal team while contributing to a collaborative and professional workplace dedicated to excellence in client service.