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Legal Administrative Assistant – Position Overview
Overview of Qualifications:
We are seeking a detail-oriented and professional Legal Administrative Assistant to support our legal team for a well-respected law firm located in Cleveland. Ideal candidates will possess a strong foundation in legal office operations and terminology, along with excellent communication and organizational abilities. A proactive attitude, sound judgment, and the ability to manage time efficiently are critical in this role.
Key Competencies:
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Familiarity with legal procedures and terminology
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Proficient in using legal office software and general office technology
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Strong written and verbal communication skills
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Highly organized with an eye for detail
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Ability to manage sensitive information with discretion
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Comfortable working independently and collaboratively
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Excellent interpersonal skills and a client-focused mindset
Primary Responsibilities:
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Welcome guests and direct them to appropriate team members
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Answer phone calls, manage voicemail, and respond to routine inquiries
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Assist in preparing materials for meetings, reports, and special functions
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Schedule and coordinate meetings, including virtual conferencing
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Maintain communication with clients in a professional manner
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Handle general office duties such as scanning, filing, and document preparation
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Draft, edit, and format legal correspondence and internal communications
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Organize and maintain electronic and physical client files
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Oversee outgoing mail and ensure timely correspondence
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Support the preparation and formatting of legal documents, including pleadings, contracts, and memoranda
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Maintain and update key legal documents and records
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Enter contract data into document systems and verify accuracy
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Provide event coordination support as needed
Technology Proficiency:
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Experience with document management systems such as NetDocuments
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Skilled in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
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Familiarity with WordPerfect
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Time tracking software such as LeanLaw
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PDF editing tools like Adobe Acrobat Pro
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