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Position Overview
A well- respected Chicago based law firm is seeking an Intellectual Property Docketing Specialist. This role plays a key part in maintaining and monitoring deadlines for patent, trademark, and copyright matters, and works closely with the Docketing Supervisor to ensure the accuracy and integrity of the firm’s IP calendar system.
Responsibilities
* Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters.
* Coordinate and oversee docket-related projects, ensuring tasks are completed accurately and on schedule.
* Apply firm procedures and departmental guidelines when managing docket entries and maintaining records.
* Produce tailored status reports for attorneys, paralegals, and administrative staff as needed.
* Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines.
Skills & Competencies
* In-depth understanding of docketing practices and formal requirements for IP matters.
* Highly organized, detail-oriented, and capable of evaluating issues and proposing solutions.
* Strong communication skills and the ability to work both independently and collaboratively in a fast-paced environment.
* Familiarity with processes governing U.S. and foreign patent and trademark filings.
* Experience using online IP databases and tools such as PAIR, ePCT, and TSDR.
* Ability to handle time-sensitive responsibilities and work efficiently under pressure.
Qualifications
* An associate degree or higher is preferred; equivalent experience or training will also be considered.
* Three to five years of IP docketing experience in a legal or corporate setting is ideal.
Technical Skills
* Proficiency in Microsoft Word, Excel, and Outlook is required.
* Prior experience with CPi or similar docketing platforms is beneficial.
The firm offers: Bonus program, Retirement Planning, Comprehensive Health and Wellness, PTO, and Work-Life Balance.
*** Only qualified candidates will be contacted.
