Litigation Legal Assistant

About the Role

We are seeking a Litigation Legal Assistant to provide high-level support to partner-level attorneys in a Chicago office. This is a hybrid role, with in-office presence required on Tuesdays and Thursdays, along with alternating Fridays shared with another litigation assistant. The role also includes a rotating early dismissal every other Friday (4:00 PM, otherwise 2:30 PM). The position operates on a 37.5-hour work week with flexibility around start and end times, and offers a salary range of $65K-$80K depending on experience.

This opportunity is ideal for a candidate with at least 3+ years of litigation experience who is highly organized and comfortable managing multiple matters in a fast-paced, deadline-driven environment.

Key Responsibilities

• Prepare, edit, proofread, and format legal documents, including pleadings, motions, briefs, discovery, and correspondence
• Electronically file documents in Illinois state courts, appellate courts, and federal courts, ensuring compliance with applicable rules and deadlines
• Maintain litigation calendars and track court deadlines, including scheduling orders and briefing schedules
• Assist with discovery, document production, and preparation of pleading and discovery shells
• Coordinate depositions, hearings, mediations, arbitrations, and meetings with attorneys and clients
• Assist with trial preparation, including assembling trial and exhibit binders
• Maintain and organize electronic case and client files
• Review and finalize attorney time entries
• Provide administrative support, including calendar management, scheduling, and routine correspondence
• Communicate professionally with attorneys, clients, court personnel, and vendors
• Manage multiple assignments and meet court-driven deadlines

Qualifications

• Minimum of 3+ years of litigation legal assistant experience in a law firm environment
• Strong working knowledge of Illinois state and federal court filing rules and procedures
• Experience with electronic filing systems across multiple jurisdictions
• Proficiency in Microsoft 365 and legal document management systems
• Excellent grammar, proofreading skills, and attention to detail
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• Ability to work independently and collaboratively as part of a team