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Legal Practice Assistant
A well-respected Chicago law firm is seeking a Practice Assistant to join its growing team. This is a full-time position supporting senior associates and counsel within a busy practice group, providing high-level administrative support and serving as a key resource for attorneys who manage complex matters and growing client relationships.
The role follows a 35-hour work week with a schedule of 9:30 AM-5:30 PM. The position is currently five days onsite, with the potential to transition to four days in-office once the Chicago office is fully established. The salary range for this position is $75,000-$95,000, depending on experience.
This is an excellent opportunity for a proactive administrative professional who enjoys being a true right hand to busy attorneys. The ideal candidate will have at least 3 years of administrative support experience, preferably within a law firm or professional services environment. The firm is seeking someone who is highly organized, tech-savvy, and forward-thinking, with the ability to anticipate needs, solve problems before they arise, and keep attorneys operating efficiently. Candidates who take initiative, connect the dots, and thrive in a fast-paced environment will be especially successful in this role.
Skills required and Job Duties include the following:
Job Duties:
- Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination
- Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and contingency planning
- Prepare, review, and process expense reports and reimbursement requests
- Enter, review, and maintain attorney time records in accordance with firm billing guidelines
- Assist with billing functions, including reviewing and editing bills
- Coordinate client meetings, internal meetings, events, and other attorney-facing activities
- Maintain attorney biographies, assist with new matter openings, and support administrative reporting needs
- Update and maintain CRM databases and assist with client relationship management initiatives
- Support business development efforts, including client outreach, client gifts, and relationship-building activities
- Serve as a primary administrative resource for attorneys and help facilitate communication with internal departments
- Utilize firm technology and workflow tools to manage tasks, records, and administrative processes
- Provide exceptional client service while handling sensitive and confidential information with discretion
Qualifications:
- 3-5 years of administrative support experience, preferably within a law firm or other professional services environment
- Strong ability to work effectively in a high-volume, fast-paced setting
- Experience coordinating complex travel arrangements and managing demanding schedules
- Strong organizational skills and exceptional attention to detail
- Ability to prioritize competing responsibilities and consistently meet deadlines
- Proficiency with Microsoft Office Suite and other business technology platforms
- Excellent verbal and written communication skills
- Strong interpersonal skills and ability to work with professionals at all levels
- Ability to work independently while also contributing to a collaborative team environment
- Professional judgment, discretion, and commitment to confidentiality
- Associate’s or Bachelor’s degree preferred
Apply TODAY!
Only qualified candidates will be contacted.
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