Banking & Finance Legal Assistant

Beacon Hill Legal is hiring a Banking & Finance Legal Assistant to support attorneys within a sophisticated Banking and Finance practice in St. Louis, MO. This is a hybrid position with a well-established law firm and is an excellent opportunity for an experienced legal support professional looking for a long-term role with a collaborative team.

This position will provide high-level administrative and practice support to attorneys, taking ownership of day-to-day workflow, client and matter coordination, document preparation, billing support, and overall organization of the attorneys’ practices. The ideal candidate is proactive, highly organized, comfortable managing competing priorities, and able to anticipate attorney needs with minimal supervision.

Responsibilities include:

• Manage attorney workflows, priorities, projects, deadlines, and follow-up to ensure matters move forward efficiently
• Prepare, edit, format, proofread, and finalize legal documents, correspondence, presentations, and other materials
• Assist with opening new matters, conflict checks, client intake, engagement documentation, and file organization
• Coordinate with billing teams regarding time entry, invoices, matter budgets, billing inquiries, and collections
• Manage attorney calendars, meetings, travel arrangements, itineraries, and scheduling needs
• Assist with attorney email management, including prioritizing communications, organizing correspondence, and drafting responses as directed
• Serve as a liaison between attorneys, clients, and internal departments while handling sensitive and confidential information
• Maintain electronic files, document organization, version control, and matter-related materials
• Coordinate execution, filing, and distribution of legal documents
• Track projects, deadlines, and deliverables and communicate status updates to attorneys
• Provide administrative assistance related to attorney contacts, professional memberships, CLE requirements, and other practice needs
• Collaborate with other administrative and operational teams to delegate work and ensure timely completion
• Utilize Microsoft Office and other legal technology, workflow, automation, and document management tools
• Identify opportunities to improve processes and increase efficiency within the practice

Qualifications:

• 3+ years of legal assistant or similar legal support experience required
• Prior experience supporting attorneys in a law firm or professional services environment strongly preferred
• Banking, finance, real estate, transactional, or corporate experience is a plus
• Bachelor’s degree or equivalent combination of education and relevant professional experience
• Advanced proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Strong proofreading, document formatting, and organizational skills
• Ability to independently manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Strong judgment, discretion, and ability to handle confidential information
• Proactive approach with the ability to anticipate needs and resolve issues independently
• Strong attention to detail and commitment to accuracy and follow-through