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Legal Administrative Assistant
St. Louis, MO | Hybrid Schedule (3 Days Onsite / 2 Remote)
Salary: Up to $85,000/year (based on experience)
Beacon Hill Legal is assisting a well-respected St. Louis law firm in identifying an experienced Legal Administrative Assistant to support multiple partners at this firm. This role offers a dynamic mix of administrative, organizational, and client-support responsibilities in a professional, team-oriented environment.
The ideal candidate is dependable, detail-oriented, and proactive-someone who enjoys keeping things running smoothly and takes pride in producing polished, accurate work.
Key Responsibilities
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Prepare, edit, and finalize legal documents including correspondence, memoranda, briefs, motions, and pleadings.
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Proofread all materials for grammar, accuracy, and consistency.
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Manage attorney calendars and coordinate meetings, depositions, conference calls, and events (both onsite and offsite).
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E-file documents with various courts and maintain up-to-date knowledge of filing procedures and deadlines.
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Organize and maintain electronic client files in the firm’s document management system (FileSite or iManage).
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Assist with new client and matter intake, including conflict checks, engagement letters, and budget tracking.
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Review and edit pre-bills, track outstanding invoices, and assist with billing inquiries or appeals as needed.
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Enter attorney time and track work in progress and receivables.
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Communicate and follow up with clients, opposing counsel, and internal teams as necessary.
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Maintain and update contact lists, coordinate mailings, and prepare labels and correspondence.
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Track case deadlines and coordinate with attorneys and docketing staff to ensure timely filings.
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Provide support to other legal assistants and paralegals as needed across the practice group.
Qualifications
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Minimum 2 years of administrative or legal support experience in a law firm or professional services environment (litigation experience preferred).
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Associate’s or Bachelor’s degree preferred; Associate’s degree required.
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Proficiency in Microsoft Office Suite and Adobe Acrobat.
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Experience with litigation calendaring software (Milana preferred).
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Excellent attention to detail, organization, and time management skills.
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Strong written and verbal communication abilities.
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Dependable, proactive, and able to prioritize in a fast-paced setting.
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High degree of professionalism, discretion, and confidentiality.
Additional Details
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Schedule: 37.5-hour work week; hybrid schedule (3 days in-office / 2 days remote).
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Compensation: Up to $85,000/year, commensurate with experience.
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Firm Culture: Collaborative, professional, and highly respected within the St. Louis legal community.
If you are interested in this role, please submit your updated resume for review.
L08920 – AXS_1761060016