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Fantastic law firm in Needham is searching for an experienced Real Estate to join their firm to support 3 Attorneys.
MUST have:
- 3+ years’ experience as a Residential Real Estate Paralegal
- Ability to draft Real Estate documents
- Can-do attitude
- Ability to multi-task
JOB DUTIES AND RESPONSIBILITIES:
- Document preparation and review including drafting and reviewing contracts, leases, deeds, homesteads, amendments, subleases and purchase assignments, as well as preparing closing checklists and resolutions for real estate transactions.
- Title and legal research including conducting research on property titles, zoning, environmental conditions, land use, and financing requirements to ensure compliance and accuracy.
- Assist with coordination of transactions with clients and other parties involved in the purchase and sale of real estate.
- Assist with closings including attendance as needed, reviewing documents and preparing closing statements.
- File management and due date tracking including organizing files and documentation, following up on open items, meeting deadlines and coordinating with team to ensure timely completion of tasks.
- Draft applications, responses to requests for information, extension requests, etc.
- Draft engagement letters for new clients and edit same in conjunction with attorney oversight; send engagement letters for signature and track completion.
- Assist with records management on site and preparation of boxes for transfer to off site storage.
- Participate in firm wide meetings.
- Ensure documents and emails are properly saved in Firm’s electronic document management system and/or paper files.
- Calculate and calendar deadlines to ensure attorney and practice group calendars are accurate.
- Communicate supplies needs to reception for ordering.
- Communicate with clients, consultants and attorneys on client matters.
- Prepare documents for client signature.
- Serve as a witness for document signings.
- E-File documents.
- Enter time entries for self and for attorneys into the firm’s timekeeping and billing system
- Open new matters and edit matter profiles in the firm’s timekeeping and billing system.
- Prepare physical files for new matters as needed.
- Organize files and maintain file inventory lists.
- Scanning, copying, filing and mailing.
- Open and process mail on a daily basis.
- Schedule client meetings.
- Greet clients and seat them for meetings.
- Demonstrate a high level of ethical conduct and ability to maintain confidentiality of sensitive client and personnel information.
- Perform other special projects and duties, as assigned.
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