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Beacon Hill Staffing Group is seeking an experienced Litigation Legal Assistant to support a busy partner and legal team. This role is ideal for a detail-oriented professional with strong general litigation experience and digital dictation expertise, as dictation will be a significant part of the day-to-day workflow.
Job Responsibilities
- Transcribe, compose, format, edit, proofread, and finalize legal documents, correspondence, pleadings, and reports (heavy dictation work)
- Open new files; handle file setup, organization, and maintenance
- Prepare conflict checks, update glance sheets, and maintain litigation profiles
- Prepare and file pleadings in state and federal courts, including Appearances, Answers, and pretrial/dispositive motions
- Manage court filings, including CM/ECF
- Coordinate and maintain calendars for trials, depositions, arbitrations, and other litigation events
- Track deadlines and maintain status updates
- Handle incoming mail, daily time entry, and vendor invoice submissions
- Maintain attorney calendars, coordinate travel, and complete expense reports
- Review and edit prebills in accordance with client guidelines
Qualifications
- Minimum 5+ years of litigation legal assistant experience
- Strong background in general litigation; experience in white collar litigation is a plus
- Extensive experience with digital dictation and transcription
- Knowledge of state and federal court procedures, including CM/ECF filings in PA and NJ
- Exceptional attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills
- Proactive, forward-thinking, and a collaborative team player
- Ability to work independently and exercise sound judgment with minimal supervision
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with iManage and ProLaw is a plus
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