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Beacon Hill is seeking an experienced Attorney Assistant for a full-time contract opportunity with a leading global law firm in Philadelphia. This position offers the chance to provide high-level administrative and client support to a team of top-tier attorneys within a dynamic, fast-paced professional environment.
The ideal candidate will be a proactive, detail-oriented professional with strong organizational, communication, and technical skills. This role is best suited for someone who thrives in a collaborative setting and takes initiative to ensure attorneys can focus on client service and strategic work.
Responsibilities:
Serve as the first point of contact for clients, providing polished, professional, and responsive support.
Manage complex attorney calendars and coordinate meetings across multiple time zones.
Review and prioritize incoming emails and calls to streamline workflow and reduce administrative demands on attorneys.
Handle client onboarding processes, including conflict checks, engagement letters, and database updates.
Support billing operations by preparing proformas, monitoring budgets, and coordinating directly with clients and the billing department.
Arrange domestic and international travel, prepare detailed itineraries, and process expense reports.
Create, edit, and format legal and business documents in accordance with firm standards.
Assist with client meetings, video conferences, and firm events by coordinating logistics and materials.
Maintain client and matter files, support audit and compliance activities, and ensure adherence to firm protocols.
Collaborate with colleagues and assist with overflow work as needed.
Maintain confidentiality and uphold the highest standards of professionalism in all interactions.
Requirements:
Two to five years of administrative experience in a legal or professional services environment; large law firm experience preferred.
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and strong document management skills.
Exceptional organizational abilities, attention to detail, and communication skills.
Ability to handle multiple priorities and deadlines in a fast-paced environment.
Experience with electronic billing systems and budget tracking strongly preferred.
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