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Beacon Hill’s client, a well-established national law firm, is seeking an experienced Litigation Legal Secretary to provide support to a busy civil litigation practice. This role can be performed remotely from anywhere in the U.S., although candidates must have prior experience with California state and federal court filing procedures, including e-filing. The ideal candidate will be proactive, independent, and able to support attorneys in a fast-paced environment while managing litigation deadlines and court filings.
Position Details:
- Location: 100% Remote (US-based), Hybrid preferred – San Francisco, 94111
- Start: ASAP
- Duration: Approximately 2 months
- Hours: 35 hours/week
- Schedule: Monday-Friday, 9:00 AM-5:00 PM Pacific Time with a one-hour unpaid lunch
- Pay: $30-$35/hour, depending on experience
Desired Experience:
- Litigation Secretary or comparable legal support experience in a law firm environment
- Must have California state and federal court filing procedures, including e-filing
- Civil defense litigation experience strongly preferred
- Experience supporting matters through litigation events such as trials, arbitrations, and mediations
- Experience maintaining attorney calendars and litigation deadlines
- Familiarity with CompuLaw or similar legal calendaring software strongly preferred
- Preparing, formatting, proofreading, and filing legal documents including pleadings, motions, discovery, subpoenas, correspondence, and related litigation documents
- Managing court deadlines, hearings, depositions, and attorney schedules
- Opening new matters, maintaining client files, and assisting with file management
- Strong communication skills with attorneys, clients, court personnel, and opposing counsel
- Ability to work independently while collaborating effectively with attorneys and support staff
- Strong attention to detail, organization, and ability to manage multiple priorities
Duties and Responsibilities:
- Prepares, edits, files, and may compose legal documents, including but not limited to letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, and/or handwritten documents.
- Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly.
- Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.
- Interacts with clients, counsel, court personnel, and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.
- Establishes and maintains calendar using CompuLaw and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries, and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
- Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members, and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
- Effectively uses team software to log, manage, and handle workflow.
- Other related duties and special projects as assigned.
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