To Apply for this Job Click Here
Beacon Hill’s client, an AmLaw 100, is seeking a Legal Secretary to support their San Francisco office. The temp Legal Secretary will be responsible for providing professional and administrative support to assigned attorneys. This may include support for members of the firm’s Executive Committee and/or Management Board.
- Location: San Francisco, CA 94111 (Hybrid – 3 days in-office, 2 days remote. Located in the Financial District and very close to BART, various commuter buses and bus lines, the ferry, etc., so there are many public transportation options.)
- Start: ASAP
- Duration: 1+ months
- Hours: 37.5 hours per week, Monday to Friday, with potential for overtime
- Pay: $40-$50/hour, depending on experience
Qualifications:
Experience
- 7+ years of administrative experience required.
Education
- High School Diploma or GED required.
- AA, BA/BS degree, or equivalent specialized training is a plus.
- Bilingual speaking skills are also a plus.
Knowledge, Skills, and Abilities
- Demonstrated ability to consistently provide a high level of quality client service to both internal and external clients.
- Demonstrated ability to follow directions and work effectively both independently and with others in a cooperative, enthusiastic, and friendly manner to accomplish position functions and participate in team efforts.
- Demonstrated proficiency in the use of MS Office to produce high-quality, written communications such as memos, spreadsheets, presentations, and standard legal documents.
- Must possess a thorough command of the English language, including excellent spelling, grammar, and punctuation skills.
- Demonstrated ability to communicate clearly and effectively, both orally and in writing.
- Ability to perform both routine and non-routine tasks with attention to detail and efficiency.
- Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Must possess an aptitude to coordinate a variety of initiatives.
- Ability to apply technical knowledge or guidance, analyze and interpret data from several sources, and solve problems by applying precedent or extrapolating from previous experience.
- Ability to exercise sound judgment and discretion in handling and maintaining confidential information and data. Requires demonstrated poise, tact, and diplomacy.
- Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.
- Working knowledge of legal terminology and procedures.
- General knowledge of documents, business processes, operation of standard office equipment, and software.
- Ability to accurately type 80 words per minute.
- Ability to work overtime hours as requested.
- Ability to safely lift, move, and carry items without assistance, weighing up to 25 lbs.
Responsibilities:
- Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.
- Responsible for substantive edits and preparation of client bills.
- Maintains calendar of meetings, appointments, business travel, and special events.
- Coordinates meetings, conferences, or special events. Gathers and prepares related materials for distribution in advance.
- Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation, and grammar.
- Collects, enters, and edits time for client billing purposes.
- Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements.
- Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources.
- Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.
- Opens, sorts, and distributes mail in compliance with office policy and individual preferences.
- Assists firm leadership, practice group leaders, and/or business managers with administrative or operational tasks, as necessary.
- Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.
- Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate.
- Assists attorneys or staff with team support as needed.
- Performs other duties based on the unique practice of assigned attorneys.
LT10072025SFO_1759860027