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Beacon Hill’s client, a Seattle law firm, is seeking a Practice Assistant to join their growing team immediately. This role supports multiple attorneys and provides high-level legal administrative and secretarial assistance in a collaborative, team-oriented environment. Depending on performance and office needs, this position may have the potential to convert to a permanent role.
- Location: Onsite, Seattle, WA 98101
- Start: Immediately
- Duration: Open-ended with potential to convert to direct hire
- Hours: Full-time
- Pay: $24.38 to $53.08/hour, depending on experience
- Conversion Salary Range: $50,720 to $110,400 annually, depending on experience
Qualifications:
- 4+ years of experience as a practice assistant or legal secretary
- Knowledge of legal terminology, legal documents, and legal processes
- Accurate typing speed of 70 WPM+
- Strong MS Office proficiency and comfort with document management, time entry, e-filing, and database tools
- Excellent communication skills and strong proofreading skills
- Strong organization, calendaring, and time management skills
- Reliable, predictable attendance
Key Responsibilities
- Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management tools
- Draft routine cover letters and documents; proofread for formatting, spelling, grammar, and accuracy
- Prepare revisions and redlines as directed; prepare documents for e-filing as needed
- Review, route, and process incoming and outgoing mail and fax communications, ensuring exhibits and enclosures are included
- Maintain attorney calendars, including meetings, deadlines, and client-related activities
- Maintain paper and electronic files in compliance with internal policies
- Prepare attorney time entries and submit timely; prepare expense and disbursement requests
- Prepare billing-related letters and coordinate billing matters with the billing team
- Support new matter documents; phones; scheduling; conference rooms, meals; travel arrangements, and expense reports
- Proactively anticipate attorney needs, plan ahead, and meet deadlines
- Provide backup support as needed, including occasional front desk coverage depending on office needs
- May assist with mentoring new staff and piloting new software (as needed)
