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AI Program Specialist / Coordinator
Overview:
Seeking a highly organized and proactive professional to support planning, coordination, and execution of enterprise-wide AI initiatives. This role blends program management, project coordination, and strategic communications, driving awareness and education around human-centered AI adoption across multiple business groups.
The ideal professional is passionate about AI and automation, thrives in ambiguous environments, and enjoys building structure, managing logistics, and connecting cross-functional teams.
Key Responsibilities
- Coordinate and execute AI-focused initiatives, campaigns, and learning programs across creative and technical teams.
- Manage logistics for educational events, demos, and workshops (scheduling, promotion, registration, streaming, and on-site coordination).
- Maintain internal knowledge hubs, communication sites, and AI resource materials.
- Support creation of newsletters, one-pagers, and updates that communicate progress and initiatives.
- Track engagement metrics and feedback to refine content and improve reach.
- Partner with stakeholders to ensure consistency, collaboration, and visibility across departments.
Must-Have Qualifications
- 3-6 years in a project coordinator, program manager, or production coordinator capacity.
- Proven ability to manage projects, timelines, and logistics across multiple workstreams.
- Strong communication skills with experience supporting cross-functional or enterprise-level teams.
- Hands-on experience with project or automation tools (e.g., Smartsheet, Airtable, Asana, or similar).
- Exceptional organizational skills with attention to detail and follow-through.
- Comfortable working in ambiguous, fast-changing environments with minimal direction.
- Self-starter mindset proactive, adaptable, and able to influence respectfully.
Preferred Qualifications
- Background in creative production, media, or technology environments.
- Familiarity with AI concepts or enthusiasm to learn emerging technologies.
- Experience supporting content strategy, communications, or event logistics.
Interested candidates may submit their resumes online or call at 310-906-4780 for further information regarding the position.
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