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Beacon Hill Legal’s client, a global law firm located in Melville, New York, is seeking a Litigation Practice Assistant for temporary coverage, with the potential to extend.
Candidates must be comfortable commuting to the office in Melville five times a week. A hybrid work schedule is available once training is complete. Pay rate is $35-40 an hour, dependent upon experience.
Responsibilities
- Provide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested.
- Prepare and proofread documents quickly and accurately
- Answer phones promptly with a friendly, professional tone, gathering sufficient information to deliver helpful, timely, and accurate messages
- Perform administrative tasks in InterAction, Workshare, Chrome River and other firm applications
- Manage calendars, ensuring all details are anticipated, arranged, and well-coordinated
- Prepare for court filings, including arranging for court fee checks
- Open new matters and prepare engagement letters
- Maintain up-to-date contact list for assigned attorneys
- Assist in tracking CLE requirements and attorney renewals for various legal organizations and courts.
- Support practice development initiatives such as on-site events
- Monitor attorney social media accounts, and handling other tasks related to managing attorneys’ client relationships
- Maintain up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients.
- Prepare or coordinate services for copy and print jobs
- Send faxes and coordinate mail/shipping needs, exercising judgment as to methods
- Maintain current, well-organized files, periodically reviewing and preparing files for offsite storage.
- Ensure accuracy and completeness of all work being produced by the team
- Assist time entry and billing staff with the production of time sheets and bills
- Coordinate with firm’s travel services group to arrange travel plans for assigned timekeepers
- Process expenses and invoices promptly and with correct coding.
- Work independently with confidence, conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm.
Requirements
- 3+ years of relevant experience within a law firm setting.
- Notary Public certification preferred.
- Strong research, proofreading and editing skills.
- Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
- Willingness to learn new skills involving Litigation law.
Interested candidates must submit a Word version of their resume for consideration. All relevant experience must be listed on resume submissions
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