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Beacon Hill Legal’s client, a boutique law firm in Midtown Manhattan, is seeking a Temporary-to-Permanent Legal Assistant. Candidates must be able to start immediately and be comfortable commuting to the office in Midtown Manhattan five days per week. Pay rate is dependent on experience.
Key Responsibilities
- Provide legal document support, including formatting, editing, and production of Word documents.
- Prepare and maintain legal documents, including Tables of Authorities and Tables of Contents.
- Monitor and respond to incoming administrative requests through the firm’s ticketing portal.
- Coordinate business travel arrangements and conference registrations.
- Maintain firm and attorney calendars, schedule meetings, and coordinate logistics.
- Assist Human Resources with CLE records management and compliance tracking.
- Support recruiting efforts by assisting with recruiting correspondence and emails.
- Serve as backup Office Coordinator, including answering phones, greeting visitors, and handling deliveries as needed.
- Maintain organized filing systems and records, including invoices, service orders, certificates of insurance (COIs), and other firm documentation.
- Perform general administrative, clerical, and data entry tasks.
- Assist with special projects and firm events as needed.
Qualifications
- Ability to commute to the office in Midtown Manhattan five days per week.
- 2+ years of legal assistant or legal administrative assistant required.
- Law firm experience required.
- Advanced Microsoft Word skills, including experience preparing Tables of Authorities and Tables of Contents.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Experience with iManage is a plus.
- Ability to lift up to 40 pounds.
Interested candidates should apply with a resume in Microsoft Word format for consideration. Please ensure all relevant experience is included in submitted materials.
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