AP/AR Specialist

Position Summary

The AP/AR Specialist is responsible for managing day-to-day accounts payable and receivable functions, ensuring accurate processing of invoices, timely collections, and maintenance of financial records. This role supports cash flow management, vendor relationships, and customer account reconciliation.

---

Key Responsibilities

Accounts Payable (AP)

• Process high-volume vendor invoices, ensuring accuracy and proper coding to the general ledger
• Perform 2-way and 3-way invoice matching (PO, invoice, receipt)
• Schedule and process weekly payment runs (check, ACH, wire)
• Maintain vendor records and respond to vendor inquiries
• Monitor aging reports and resolve discrepancies or payment issues
• Assist with month-end close, including AP accruals and reconciliations

Accounts Receivable (AR)

• Generate and issue customer invoices in a timely manner
• Post cash receipts (checks, ACH, credit card) and apply payments accurately
• Monitor AR aging and follow up on outstanding balances
• Conduct collections efforts and maintain customer communication
• Investigate and resolve billing discrepancies or disputes
• Reconcile customer accounts and maintain accurate records

---

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of experience in AP, AR, or purchasing/procurement.
• Experience with ERP/accounting systems (NetSuite)
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment