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Beacon Hill is partnering with a confidential, well-regarded litigation firm in San Francisco to hire a Legal Assistant. This is a dynamic, hands-on position suited for a detail-oriented professional who thrives in a fast-paced, client-facing environment. The ideal candidate is proactive, organized, and comfortable balancing front desk responsibilities with broader office coordination and administrative tasks. This role is ideal for someone who is strong in Microsoft Word and enjoys producing polished, client-ready documents.
- Location: Hybrid – San Francisco, CA 94111
- Start: ASAP
- Duration: Open-ended, with potential for direct hire (depending on business needs, performance, etc.)
- Hours: Full-time
- Schedule: Standard business hours of operation
- Pay: $28-$29/hour, depending on experience
What you’ll do
Reception & Client Services
- Serve as the primary point of contact for all visitors and clients, ensuring a professional and welcoming experience
- Answer, screen, and direct incoming calls; take and relay messages accurately
- Maintain a polished, organized, and professional reception area
Administrative Support
- Draft, edit, and format correspondence, documents, and reports
- Prepare and process expense reports and other administrative documentation
- Maintain calendars, schedules, and appointments as needed
- Provide administrative support to attorneys, paralegals, and staff on an as-needed basis
Meetings & Event Coordination
- Schedule, manage, and coordinate internal and external meetings
- Set up and break down conference rooms, including video conferencing (e.g., Teams, Webex)
- Coordinate catering, meeting materials, and logistics for events and client meetings
Office Operations
- Manage incoming and outgoing mail, deliveries, and courier services
- Maintain office supply inventory and assist with vendor coordination
- Support basic office budgeting tasks, including tracking catering and supply expenses
- Assist with general office operations and ad hoc administrative projects
Technology & Facilities Support
- Set up and troubleshoot basic conference room technology for meetings and visitors
* Operate standard office equipment (phones, copiers, printers, etc.)
Essential Job Functions and Responsibilities
- Proficiency in standard document processing software, MS Office 365, Teams, Word, Excel, PowerPoint, Adobe and AI.
- Draft, edit, prepare, and manage correspondence, spreadsheets, expense reports, and proofreading.
- Arrange, organize, and coordinate internal and external events, meetings, appointments, conferences, travel arrangements, and catering.
- Maintain schedules and calendars.
- Handle incoming and outbound mail/couriers and other materials.
- Answer, transfer phone calls, take and communicate messages.
- Maintain office operations filing systems.
- Maintain budgets for catering and other office supplies.
- Operate standard office equipment, such as phones, computers, copiers, and fax machines.
- Support assigned attorneys, paralegals, and, at times, with ad hoc projects.
- Ability to lift 25 pounds.
Other Job Tasks and Responsibilities
- Seamlessly execute a dual role at the reception desk, handling any front desk duties and administrative/document processing.
- Assist with general office/operations support with administrative tasks, as needed.
- Comfortable with setting up IT equipment for internal meetings in conference rooms or visitors.
- Demonstrate a proactive, solutions-oriented mindset.
- Maintain a polished and professional demeanor.
Qualifications/Education
- 5+ years of experience in a receptionist, administrative, or office support role, preferably in a professional services or law firm environment
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Webex)
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities
- Professional demeanor with strong client service instincts
- Proactive, reliable, and solutions-oriented
- Practical experience working as a Receptionist/Office Assistant
- Associate’s degree or higher, preferred
- Technical certification in areas of word processing, a plus
- Relevant technical or administrative certifications are a plus
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