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The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collection of outstanding invoices. This role involves processing transactions, reconciling accounts, resolving billing discrepancies, and providing excellent communication with customers and internal departments to maintain strong cash flow and accurate reporting.
Key Responsibilities
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Prepare, issue, and manage customer invoices and credit memos.
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Post daily receipts and apply payments accurately to customer accounts.
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Monitor and follow up on overdue accounts to ensure timely collections.
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Reconcile customer accounts and resolve billing or payment discrepancies.
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Prepare and maintain aging reports; escalate delinquent accounts as needed.
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Collaborate with sales, customer service, and accounting teams to resolve account issues.
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Assist with month-end closing activities, including AR reconciliations and reporting.
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Maintain organized records of invoices, payments, and correspondence for audit purposes.
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Ensure compliance with company policies and accounting standards (GAAP).
Skills & Qualifications
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Strong attention to detail and accuracy in data entry and reconciliation.
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Excellent communication and problem-solving skills.
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Proficiency in accounting software and MS Excel.
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Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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